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Tax and Documentation Requirements for International Students Employed at Binghamton University

FORM I-9

Sample of form I-9

On November 6, 1986, the Immigration Reform and Control Act of 1986 (IRCA) became law. The act states that all U.S. employers must verify that all newly hired employees are eligible to work. International students in F-1 or J-1 status are permitted to engage in a maximum of 20 hours per week on-campus employment without special permission from the Immigration Service.

The Employment Eligibility Verification Form I-9 must be completed by all employees before going on a payroll. Form I-9 contains two sections. The employee completes the first section. The second section is completed by the employer. See attachment for example.

When completing the Form I-9, you will need to provide the following documents to establish identity and employment eligibility:

• I-94 Arrival-Departure Record
• I-20 or DS-2019
• Passport
• Verification of Work Authorization for J-1 students only (The Office of International Student and Scholar Services will issue this letter as documentation that you are a J-1 student and authorizing your on-campus employment).

The following offices are responsible for the I-9s of students:

The Office of Human Resources will examine and certify identification and employment eligibility for graduate students on the State payroll.

The Office of Sponsored Funds Administration will examine and certify identification and employment eligibility for individuals appointed directly to the Research Foundation payroll.

Sodexho Dining Services and Barnes and Noble will examine and certify identification and employment eligibility for their employees.

The Office of Human Resources will examine and certify identification and employment eligibility for students hired on the State temporary service payroll.

Sample Form I-9

Section 1: To Be Completed by the Employee:
Step 1: Fill in your personal Information Step 2: Check third box. Write the Completion date from form I-20 (F-1 students) or from DS-2019 (J-1 students), followed by the number on the I-94 card. Step 3: Read, sign, and date.
Section 2: To Be Completed by the Employer:
Step 4: Examine the Verification of Work Authorization, Passport, DS-2019 or I-20, and I-94. Step 5: Fill in document title (passport, DS-2019 or I-20, and I-94), the name of the country issuing the passport, the passport expiration date, the admission number from the I-94, and the completion date on the DS-2019 or I-20. Step 6: Read, fill in information and sign.

Note: Any change/updates to documents should be reported to the appropriate office.

Division of Student Affairs